Invoicing software for group travel

For a group travel operator, one of the bottlenecks comes in administration: issuing each booking’s invoices, complying with current tax regulations, and passing the data into the accounts without re-keying it. When invoicing lives in a separate program, disconnected from the bookings, every invoice is manual work and every regulatory change — such as electronic invoicing — is a headache. Invoicing integrated into the operation makes invoicing the natural last step of a sale, not a separate process.

TourKnife is the group travel software that invoices connected to the real operation, with export to your accounts.

And if you’ve already sorted out invoicing but you have other needs — selling online, coordinating suppliers or generating travel documentation — remember that TourKnife does everything a group travel operator needs. Discover all the features.

Electronic invoicing integrated with external systems

TourKnife is integrated with electronic invoicing systems. The operator can issue its invoices one at a time or several at once — and see each invoice’s electronic invoicing status in the list. Adapting to electronic invoicing regulations stops being a separate project: it’s part of TourKnife’s own invoicing flow.

Invoices issued from the booking, without duplicated data

The invoice is born from the booking. From the booking itself you issue its invoice, and TourKnife takes the data it already has — the holder, the services, the amounts — without anyone re-entering it. You can issue a single invoice grouping all a booking’s travellers or a separate invoice per traveller; invoice everything outstanding, only certain concepts or only particular instalments. The invoice captures exactly what you’ve decided, from live data, not from a sheet filled in alongside.

Special travel-agency scheme and general scheme

TourKnife caters to the tax schemes a travel agency works with: the special scheme for travel agencies and the general scheme, with the VAT breakdown that corresponds to each. You choose the scheme when issuing and the system treats the taxes accordingly. Invoicing adapts to your tax reality instead of forcing you to adapt to it.

Series, numbering and corrective invoices under control

Each invoice takes its sequential number from its series, automatically on issue. You define as many series as you need — including those for proformas and corrective invoices — each tied to a brand, with the option to reset numbering per financial year. And when an invoice needs to be corrected or cancelled, TourKnife generates the corresponding corrective invoice. Each invoice’s payment status is calculated by the system itself, comparing the assigned payments with its total: you don’t mark an invoice as paid by hand — TourKnife does it when the payments cover the amount.

Export to your accounts, without re-keying

Invoicing doesn’t end at the PDF: TourKnife exports the invoicing data to your accountant’s accounting software — with connectors to leading accounting platforms, among others — so nobody has to enter it again. The export is run by filtering by brand and dates, and an already-exported invoice is locked for editing, so that what’s already in the accounts doesn’t fall out of sync. Sales, payments and accounting are