OfiViaje and TourKnife: two pieces that fit together, not two rivals
If you use OfiViaje —or are thinking about it— and wonder how TourKnife fits in, the short answer is reassuring: you don’t have to choose between one and the other, because they don’t compete. They do different things and complement each other. This page explains who does what, so you can see how they’d work together in your agency.
We’re writing from TourKnife, software for selling and managing group travel. What we say about OfiViaje is based on what its website describes and on sector knowledge. OfiViaje is a long-established, well-embedded product in Spanish agencies; our aim isn’t to compare ourselves with it as if we were alternatives, but to clarify how the work is divided.
What OfiViaje does
OfiViaje is a commercial and administrative management software for travel agencies, with many years behind it and a large footprint in Spain. Its home ground is the agency back office: administrative management, invoicing, activity control, with booking capture from GDSs and supplier systems, and under a single-data philosophy. It’s the tool many agencies use to keep their administration in order.
What TourKnife does
TourKnife is the software with which you sell and operate your group travel. It sells place by place, with all the casuistry of a group —optional extras, insurance, room arrangements including shared rooms, per-traveller payment plans— controls the allotments contracted with each supplier, coordinates the chained services of the departure, manages communication with the group and with each booking, and closes out operations with rooming lists and documentation. In other words: it handles the group trip end to end, from selling the first place to the group travelling.
How they work together
Here’s the key to the complementarity. When TourKnife integrates with a management and invoicing software like OfiViaje, the division is clean: TourKnife generates and sends the sales orders and purchase orders —what you’ve sold to each traveller and what you’ve contracted with each supplier— and OfiViaje handles invoicing, taxes and accounting from that data. You sell and operate the group in TourKnife; your administration still closes out in OfiViaje, without duplicating work or typing the same information twice.
Put another way: TourKnife doesn’t come to replace your administration program, but to solve what that program doesn’t do —selling and operating the group trip— and then pass it the data so it can do its part.
Frequently asked questions
Does TourKnife replace OfiViaje?
No. They’re complementary. OfiViaje handles the agency’s administration, invoicing and accounting; TourKnife sells and operates your group travel and passes it the sales and purchase orders so OfiViaje can do its part.
Does TourKnife do the invoices and taxes?
When you work with an external invoicing software like OfiViaje, no: TourKnife sends it the sales and purchase orders, and it’s OfiViaje that issues the invoices and handles taxes and accounting. The division is deliberate, so each tool does what it’s built for.
Do I have to stop using OfiViaje if I adopt TourKnife?
No need. If OfiViaje works well for your administration, you can keep it and add TourKnife to sell and operate your groups, connecting the two via the sales and purchase orders.
Why would I need TourKnife if OfiViaje already manages my agency?
Because the administrative back office and the selling and operating of a group trip are different jobs. OfiViaje keeps your administration in order; TourKnife lets you sell place by place and operate the departure (allotments per supplier, group communication, rooming, documentation), which an administrative management software doesn’t cover.
If you’d like us to look at how it would fit in your case, get in touch with us with no commitment for an informal conversation. We can run a demo based on one of your real tours and explain how it would connect with your administration software. You’ll find the detail on the features page, or go back to the group travel software comparison.