Beroni and TourKnife: the agency’s invoicing and the group’s management, together
Beroni is a well-known name in travel agency management and invoicing, with its FrontOffice solution for counter sales. If you work with Beroni and wonder what role TourKnife plays, the idea we want to get across is simple: they don’t compete, they add up. Here we explain how the work is divided and why it makes sense for them to coexist.
We’re writing from TourKnife, software for selling and managing group travel. What we say about Beroni is based on what its website describes and on sector knowledge. Beroni is a well-established tool in its field; this page isn’t meant to compare it as an alternative, but to show how it would fit with TourKnife.
Beroni’s territory: sales management and invoicing
Beroni’s FrontOffice solution is built for the sales and counter management of agencies, both leisure and business travel. It stands out for very complete client management and a finely tuned VAT calculation and assignment system, through parametrisation, with capture of services booked in the GDS or on each supplier’s website. It’s, in essence, the tool that ensures the agency’s invoicing and tax matters are properly handled.
TourKnife’s territory: selling and operating the group trip
TourKnife handles a part that invoicing software doesn’t address: selling the group trip place by place and operating it. It sells each place with its casuistry —optional extras, insurance, room arrangement including shared rooms, the traveller’s payment plan— controls the allotments contracted with each supplier, coordinates the chained services of the departure, manages communication with the group and with each booking, and prepares rooming lists and operational documentation. It’s the software that carries the trip from the first place sold until the group returns.
Why they complement each other
Because each covers a different stretch of the same process. The selling and operations of the group happen in TourKnife; the invoicing, VAT and accounting, in Beroni. To join them, TourKnife generates the sales and purchase orders and sends them to Beroni, which from there issues the invoices, applies VAT and keeps the accounting and taxes. The data is entered once, when selling and operating in TourKnife, and flows into invoicing without being retyped. Neither does Beroni have to deal with the live operations of the group, nor TourKnife with tax matters: each to its own.
Frequently asked questions
Does TourKnife do invoicing and VAT like Beroni?
When you work with an external invoicing software like Beroni, no. TourKnife sends it the sales and purchase orders, and it’s Beroni that issues the invoices and handles VAT, accounting and taxes. That way you take advantage of the tax parametrisation you already have in Beroni.
Does TourKnife replace Beroni?
No. They’re complementary: Beroni handles the agency’s invoicing and tax matters; TourKnife sells and operates your group travel and passes it the orders so Beroni can do its part.
What does TourKnife bring if I already invoice with Beroni?
It brings place-by-place selling and the operations of the group trip —allotments per supplier, group communication, rooming, documentation— which is a different job from invoicing and which a management and invoicing software doesn’t cover.
Can I keep Beroni and add TourKnife?
Yes. You keep Beroni for invoicing and accounting and add TourKnife to sell and operate your groups, connecting the two via the sales and purchase orders.
If you’d like us to look at the integration in your case, get in touch with us with no commitment for an informal conversation. We can run a demo based on one of your real tours and explain how it would connect with your invoicing. You’ll find the detail on the features page, or go back to the group travel software comparison.