Siturweb and TourKnife: tax management and group management, hand in hand
Siturweb is a web-based management and accounting program widely used in Spanish travel agencies, with electronic invoicing and tax compliance as one of its strengths. If you use it and wonder how TourKnife fits in, the answer is that they fit well, because each covers a different part. And since Siturweb also touches group sales, it’s worth pinning down the boundaries so they work together without overlapping. Let’s get to it.
We’re writing from TourKnife, software for selling and managing group travel. What we say about Siturweb is based on what its website describes and on sector knowledge. Siturweb is a well-established tool; this page explains the complementarity, not a rivalry.
What Siturweb solves
Siturweb is management and accounting for agencies, in the cloud. Its strength is in administration and tax matters: electronic invoicing and compliance with current regulations, receipts and payments management, SEPA, CRM, a client extranet and a mobile app. It’s the tool with which the agency keeps its accounting and invoicing in order and up to date with the law. It also includes group files with allotments, with which it can sell place by place and invoice the participants.
Siturweb already sells groups place by place: where does TourKnife come in?
As with other management programs, it helps to separate two planes. Siturweb approaches the group from administrative management and the invoicing of its places. TourKnife approaches it from commercial selling and the live operations of the departure, which is a broader job with more casuistry. Where TourKnife goes further:
Place-by-place selling with all the flexibility of a group: optional extras, insurance, room arrangements including shared rooms between travellers who don’t know each other, per-traveller payment plans, and all the variants a real group needs when it’s marketed.
Allotments per supplier and departure availability, to sell exactly what’s contracted with each coach company, hotel or airline, avoiding overselling.
Complete group operations: chained services from several suppliers under one tour, personalised communication to the group or to each booking, rooming lists and documentation for hotels, the airport and guides.
How they work together, and who does the tax part
The division respects each one’s strength. TourKnife sells and operates the group and generates the sales and purchase orders. Siturweb receives that data and handles electronic invoicing, tax compliance, accounting and taxes. It’s worth stressing: when TourKnife integrates with an invoicing software like Siturweb, it’s Siturweb that issues the invoices and complies with tax regulations; TourKnife doesn’t duplicate that part, it hands over the orders so Siturweb can do it. That way you take advantage of Siturweb’s tax strength and TourKnife’s commercial and operational strength, without stepping on each other.
Frequently asked questions
If Siturweb already sells groups and invoices, why add TourKnife?
Because Siturweb’s group management is administrative and invoicing-based, while TourKnife brings commercial place-by-place selling with all its casuistry and the live operations of the group (allotments per supplier, communication, rooming, documentation). They complement each other.
Who does the electronic invoicing and tax compliance?
Siturweb. When TourKnife works with an external invoicing software, it sends the sales and purchase orders and it’s that software —Siturweb— that issues the invoices and complies with tax regulations. TourKnife doesn’t do that part in this scenario.
Does TourKnife replace Siturweb?
No. Siturweb still handles your invoicing, tax matters and accounting; TourKnife sells and operates your groups and passes it the orders so Siturweb can do its part.
Can I keep Siturweb and add TourKnife?
Yes, that’s the natural approach: Siturweb for tax and accounting management, TourKnife to sell and operate your group travel, connected by the sales and purchase orders.
If you’d like us to look at how it would fit with your Siturweb, get in touch with us with no commitment for an informal conversation. We can run a demo based on one of your real tours. You’ll find the detail on the features page, or go back to the group travel software comparison.