Invoicing software for group travel
For a group travel operator, one of the bottlenecks comes in administration: issuing each booking’s invoices, complying with current tax regulations, and passing the data into the accounts without re-keying it. When invoicing lives in a separate program, disconnected from the bookings, every invoice is manual work and every regulatory change — such as electronic invoicing — is a headache. Invoicing integrated into the operation makes invoicing the natural last step of a sale, not a separate process.
TourKnife is the group travel software that invoices connected to the real operation, with export to your accounts.
And if you’ve already sorted out invoicing but you have other needs — selling online, coordinating suppliers or generating travel documentation — remember that TourKnife does everything a group travel operator needs. Discover all the features.
Electronic invoicing integrated with external systems
TourKnife is integrated with electronic invoicing systems. The operator can issue its invoices one at a time or several at once — and see each invoice’s Verifactu status in the list. Adapting to electronic invoicing regulations stops being a separate project: it’s part of TourKnife’s own invoicing flow.
Invoices issued from the booking, without duplicated data
The invoice is born from the booking. From the booking itself you issue its invoice, and TourKnife takes the data it already has — the holder, the services, the amounts — without anyone re-entering it. You can issue a single invoice grouping all a booking’s travellers or a separate invoice per traveller; invoice everything outstanding, only certain concepts or only particular instalments. The invoice captures exactly what you’ve decided, from live data, not from a sheet filled in alongside.
Special travel-agency scheme and general scheme
TourKnife caters to the tax schemes a travel agency works with: the special scheme for travel agencies and the general scheme, with the VAT breakdown that corresponds to each. You choose the scheme when issuing and the system treats the taxes accordingly. Invoicing adapts to your tax reality instead of forcing you to adapt to it.
Series, numbering and corrective invoices under control
Each invoice takes its sequential number from its series, automatically on issue. You define as many series as you need — including those for proformas and corrective invoices — each tied to a brand, with the option to reset numbering per financial year. And when an invoice needs to be corrected or cancelled, TourKnife generates the corresponding corrective invoice. Each invoice’s payment status is calculated by the system itself, comparing the assigned payments with its total: you don’t mark an invoice as paid by hand — TourKnife does it when the payments cover the amount.
Export to your accounts, without re-keying
Invoicing doesn’t end at the PDF: TourKnife exports the invoicing data to your accountant’s accounting software — with integration to A3, among others — so nobody has to enter it again. The export is run by filtering by brand and dates, and an already-exported invoice is locked for editing, so that what’s already in the accounts doesn’t fall out of sync. Sales, payments and accounting are chained over the same data.
Frequently asked questions
Is TourKnife integrated with Verifactu?
Yes. TourKnife is integrated with Verifactu, the Spanish Tax Agency’s electronic invoicing system: it allows invoices to be issued through Verifactu, one at a time or several at once, and each invoice’s Verifactu status to be checked in the list.
Can I issue the invoice directly from the booking?
Yes. The invoice is issued from the booking itself, taking its data without re-keying it. You can issue a single invoice per booking or one per traveller, and invoice everything outstanding, specific concepts or particular instalments.
Does it cater to the special travel-agency scheme?
Yes. TourKnife caters to the special scheme for travel agencies and the general scheme, with the corresponding VAT breakdown for each, which you choose when issuing.
Can I pass the invoices to my accounting program?
Yes. TourKnife exports the invoicing data to external accounting software, with integration to A3 among others, filtering by brand and dates, and locks already-exported invoices so the accounts don’t fall out of sync.