Software for pricing and rate management in group travel
If you sell group travel across several channels, one of the bottlenecks is price: the same departure sells at a different price to the end customer than to an agent, with supplements by season, by room type or by departure city, and with promotions that come and go. Keeping all that in spreadsheets ends in the expensive error: selling below cost, applying the wrong rate to a channel, or leaving a promotion running longer than intended. A pricing system built for group travel means that, when a booking comes in, the right price comes out by itself.
TourKnife is the group travel software that sets sale prices per channel, with supplements and age groups, and applies discount campaigns without your team calculating anything per booking.
And if you’ve already sorted out pricing but you have other needs — selling online, coordinating suppliers or generating travel documentation — remember that TourKnife does everything a group travel operator needs. Discover all the features.
Per-channel prices, without losing margin when you distribute
The same departure doesn’t sell the same way to a direct customer as to an agent. TourKnife defines different rates per channel and per market, so each booking takes the price that corresponds to who makes it, with no errors. And because rates can be organised in a hierarchy — a base rate and variants that derive from it — you maintain similar prices without duplicating the work: you change the base and the variants adjust. Distributing the same departure to different audiences stops being a source of discrepancies.
Supplements by season, room and departure city
The price of a group trip isn’t a single number: it’s made up of concepts. TourKnife works with price components that add up to the total: the base price per person, the period supplement (the August departure costs more than the May one), the room-type supplement (the single over the double), the departure-city supplement (Madrid versus Barcelona), the insurance, the optional activities and more. Each product already knows which concept it belongs to, so you only enter the amount and the system builds the complete price.
Prices by age group
An adult, a child and an infant don’t pay the same. TourKnife differentiates the price by age groups: each band is a price column, and on multi-service tours it’s enough to mark the difference from the adult price — a child discount, a supplement — without repeating the whole price. What’s more, an age group can have a price without taking up a place, for cases like infants, without that throwing your availability out of sync.
Discount campaigns: Black Friday, early booking, promo codes
Campaigns are the price-marketing tool. You create a discount that applies to specific products over a period — a Black Friday, an early booking, a promotion with a code — with a percentage or a fixed amount, and you scope it by product, by rate and by agent. The campaign can apply automatically to the bookings that meet its conditions, by hand from the booking, or when the traveller enters a promo code. And when it discounts the sale price, the customer sees the previous price struck through next to the reduced one, so they perceive the saving. Campaigns work on any channel, whether or not you have your own website.
The price is locked into the booking
When a booking comes in, TourKnife locks the price into it: later changes to rates or campaigns don’t alter what’s already sold. That way, updating prices for future sales never reopens what’s already closed. Each booking keeps the price it was made at, and your commercial history stays consistent.
Frequently asked questions
Can I have different prices for direct sales and for agents?
Yes. TourKnife defines rates per channel and per market, so each booking automatically takes the price that corresponds to who makes it, with no risk of applying the wrong rate.
How are seasonal or room supplements handled?
With price components: the base price plus the supplements by period, room type, departure city and others. Each product feeds into its component and you only enter the amount.
Does TourKnife have discount campaigns?
Yes. You can create campaigns — Black Friday, early booking, promo codes — that discount a percentage or a fixed amount on specific products, rates or agents, applied automatically, by hand or by code, on any channel.
Can I set different prices by age?
Yes. Each age group is a price column; on multi-service tours it’s enough to mark the difference from the adult, and a group can have a price without taking up a place.
If I change a rate, does it alter the price of bookings already made?
No. The price is locked into the booking when it comes in; changes to rates and campaigns only affect future sales.