Software with a travel agent portal (B2B extranet) for group travel
If you sell your group tours through agents, one of the bottlenecks shows up in communicating with them: each agent asks you for availability by phone or email, you reply by hand, the agent passes you the booking, and someone on your team re-keys it into the system. Multiplied across dozens of agents and departures, that back-and-forth eats the time you should be spending on selling. A travel agent portal — a B2B extranet — breaks that cycle: the agent logs in, sees your offer with its rate, and books for itself, over your real inventory.
TourKnife is the group travel software that includes a B2B extranet where your agents browse your catalogue, see their availability and prices, and book directly without going through your team.
And if you’ve already sorted out selling to agents but you have other needs — automating operations, coordinating suppliers or generating travel documentation — remember that TourKnife does everything a group travel operator needs. Discover all the features.
Each agent sees its rate, its commission and its terms
In TourKnife an agent is far more than a contact record: it determines which price rate applies, how much commission it earns, on what schedule it charges its clients, and what it can sell. When an agent logs in to the extranet, it sees your offer under its own terms — not someone else’s — so it always books at the right price and with the commission that applies to it. And because you group the agents that share terms, you define the rate once for a whole group instead of repeating it agent by agent.
They book over your real inventory, without discrepancies
The extranet isn’t a static catalogue: the agent books over the same inventory as your direct sales. Each booking it makes draws places from the real stock in real time, so the risk of two channels selling the same place disappears. The agent sees each departure’s availability — or requests a quote if you’ve configured it that way — and the booking is recorded in your system with its passengers and payment status, without anyone re-keying it.
You decide which departures each agent sees, and with how many places
Publishing a departure on the extranet is your decision, departure by departure: you mark whether it appears, whether it’s bookable, or only viewable for a quote. On top of that, you control what each agent can sell and how much. With allotment you guarantee a block of places to a specific agent; with sales restrictions you open or close products to particular agents within date windows. The result is a sales network governed in detail: each agent sells exactly what you’ve decided.
Payment schedules per agent: deposit or credit
Agents don’t all pay the same way. TourKnife supports per-agent payment policies: you can require a deposit to confirm the booking, or work on credit with the agents that have that agreement, on the schedules you set in each case. And when a booking’s price changes, the final instalment automatically picks up everything outstanding, so the booking is always fully paid. The system applies the terms that correspond to each agent without your team having to remember them.
Offers and alerts to your network, from within the platform
The extranet doesn’t just receive bookings: it’s your channel for activating the network. You can compose an offer of one or several departures and send it by email to the agents you choose, and alert them automatically to the changes that affect their sales — stock running out, flight changes, hotel changes — notifying only those concerned. All the commercial communication with your agents comes from the same tool where they book.
Frequently asked questions
What is a B2B extranet for group travel?
It’s a private portal where your travel agents log in with their credentials, browse your departure catalogue with their rate and availability, and book directly over your inventory, without having to ask you for availability or hand you the bookings by hand.
Does each agent see its own prices and commission?
Yes. Each agent has its own rate, commission scheme and payment terms, and sees your offer under those terms. Agents with the same terms are grouped so you don’t configure them one by one.
Do agent bookings throw my inventory out of sync?
No. Agents book over the same inventory as your direct sales, and each booking draws places from the real stock in real time, with no discrepancies between channels.
Can I decide which departures each agent sees?
Yes. You publish each departure on the extranet departure by departure, and with allotment and sales restrictions you control what each agent can sell and with how many places.
Can I work on deposit with some agents and on credit with others?
Yes. Payment policies are defined per agent: a deposit to confirm the booking, or credit according to the agreement, on the schedules you set in each case.